Commercial Moving Checklist2020-07-15T00:10:20-06:00

Commercial Moving Checklist

Moving can be a very complicated and time consuming process, but it doesn’t have to be. We here at Move Logistic have created a guide that you can follow to have the smoothest move possible when working with us.

Do you have an upcoming move? Ask about our white glove moving service!

2 Months Prior to Moving

• Commit 1-2 persons to manage move & maintain communication with Move Logistics representative

Identify move dates and work with personnel to ensure everyone is aware of target dates

• Begin discarding items not going to new office location

• Obtain floor layout for new office to determine more or less where furniture and
personnel will be put. Measurements may be needed to ensure items will fit as planned.

• Begin informing clients and vendors of upcoming move.

• Ensure all inspections and permits are obtained prior to moving into new office.

• Once pertinent dates are in place with Move Logistics, hold a meeting with staff members
to ensure everyone is aware of important dates.

• Obtain moving supplies-Don’t worry we can provide & deliver you all moving supplies!

• Begin compiling an inventory of all equipment and pertinent assets.

• Ensure all crucial data is backed up.

1 Month Prior

• Begin packing common areas i.e. kitchen, waiting rooms, supply closets.

• Have staff members begin packing personal belongings and files into boxes.

Tip 1: All heavy items such as books should be packed in small boxes

Tip 2: All boxes should be taped very well on bottom and top to ensure safe transport

Tip 3: Please be sure all loose and personal items are packed properly, & boxes are clearly labeled as to ‘who’ boxes belong to

• Work with your IT department to coordinate dates for all electronics to be disconnected and packed.

• Reserve elevators and loading docks for moving day.

• Coordinate changing of locks and access codes for new building. This ideally would be handled before move occurs.

• Finalize floor plans, seating arrangements, and electronics placement.

Tip 4: develop a color or number system in order to label important offices and furniture

pieces. Put onto a blueprint of new office for reference. Make several copies.

1-2 Weeks Prior

• Ensure every staff member is 100% packed and ready to go.

• If possible, arrange a tour of the new office so that everyone understands the new floor plans.

• Ensure Electricity and A/C are connected prior to move.

• Coordinate 1-4 other people to help you manage and work with movers. Create copies of

blue prints to give to staff members who will be directing movers.

1-2 Days Before Moving Day

• Check once more that all desks, file cabinets, fridges, etc. are completely empty.

• Ensure all computers, telephones, TVs, and cables/wires are disconnected and packed.

Tip 5: Every employee should take their own keyboard and mouse

• Begin putting color coded or numbered labels on offices and furniture that correlate to where they will be placed at new offices.

• Ensure everyone knows their duties and expectations prior to moving day.

Moving Day!

• General office staff should be prepped and ready at the new office to receive their belongings.

• Upon moving, office staff should stay a safe distance from movers to prevent the possibility of injuries.

• Reconnections & setups should take place after move is done to avoid delays.

• Coordinators should stay relatively stationary and prepared to help coordinate movers throughout the entire move.

• Relax! Move Logistics has you covered from start to finish!

What clients are saying

Latest News

Read about our projects and moving process

How to Choose the Right Commercial Moving Company for Your Business Relocation

July 28th, 2023|

How to Choose the Right Commercial Moving Company for Your Business Relocation Moving a business can be a complicated and long project to undertake. Whether [...]


Only takes a few seconds to get a FREE quote from our move professionals call or fill out a form 

Go to Top